Green Grab Bag

Published on June 10th, 2013 | by growwny


Grassroots Gardens is Hiring!

Grassroots Gardens of Buffalo Program Manager
Position Summary: The Program Manager is responsible for the oversight and coordination of all organizational programs. Beyond oversight of day-to-day programming, the Program Manager will also be charged with evaluating the organization’s current programs in order to identify opportunities for refinement. Grassroots Gardens of Buffalo is looking for an energetic, creative and dedicated individual who will join the organization and examine existing programs, explore and research best practices from other urban models, and establish new practices for program management as needed for maximum operating efficiencies, with the ultimate priority of keeping programs consistent with organizational mission and in the best interest of the community. This position is full time, with some evenings and weekends, and reports to the Executive Director.

Principal Duties and Responsibilities

Community Garden Support

  • Support and increase capacity of GGB community gardens
  • Lead, with the support of the Board of Directors’ Garden Committee, the review and approval process for all new community garden applications
  • Guide diverse neighborhood groups interested in planning new community garden projects, as well as organizing projects in existing community gardens
  • Conduct annual reviews with a garden representative to determine each community garden’s needs for the upcoming season (i.e., volunteer assistance, supplies, materials etc.)
  • Approach area nurseries and landscape firms for material and supply donations
  • Schedule and manage the distribution of all materials and supplies to gardeners throughout the entire growing season
  • Conduct and document annual, on-site evaluations for each community garden
  • Manage GGB tool lending program
  • Maintain ongoing and regular communications with all supported community gardens


  • Collaborate with existing partners to plan and coordinate the Community Garden Workshop Series (spring and fall trainings / workshops)
  • Determine topics for Community Garden Workshop Series, based on ongoing feedback and needs assessments from gardeners
  • Attend and manage workshops during spring and fall seasons
  • Coordinate Community Gardening 101 for new community gardens (annually, spring)
  • Coordinate spring and fall lead gardener meetings for all GGB lead community gardeners

Community Outreach

  • Update website and social media sites regularly
  • Prepare and distribute monthly newsletter
  • Create outreach materials
  • Coordinate volunteer opportunities between community gardens and interested parties, and manage volunteer events


  • Maintain current community garden records in Access Database (contact information, garden history, annual material support, etc)
  • Continually refine community garden evaluation criteria and metrics
  • Work with the Executive Director to budget annually for supplies and materials needs, based on annual garden reviews and organizational program expansion
  • Coordinate the procurement of needed gardening materials and supplies
  • Assist Executive Director with grant reporting requirements (including program evaluations)
  • Oversee “Get Your Garden Growing,” community garden incentive program
  • Provide the Executive Director with monthly updates for the Board of Directors

Public Role

  • Responsible for clearly articulating the mission, vision and policies of the organization
  • Participate, as a representative of GGB, at public meetings, panels, presentations or community events
  • Develop and maintain effective relationships with community-based citizen groups and partnering organizations

Preferred Qualifications:

  • Bachelor’s degree
  • Horticulture knowledge, experience and/or training
  • Knowledge of the methods, tools and materials used in basic gardening techniques
  • Volunteer management experience
  • Community outreach and/or organizing experience preferred
  • Excellent organization, verbal and written communication skills
  • Ability to manage a variety of responsibilities simultaneously while being extremely well-organized and detail orientated
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Access); database management experience a plus
  • Ability to work with diverse populations in all areas of the City of Buffalo
  • Passionate about building community in the City of Buffalo
  • Creative thinking and problem solving skills
  • Sufficient physical ability to engage in hands on gardening activities
  • Ability to lift approximately 40 pounds
  • Valid driver’s license

Organization Summary: Grassroots Gardens of Buffalo (GGB) is a not-for-profit organization dedicated to helping people create and sustain community gardens on vacant property in the City of Buffalo. Through strategic partnerships with the public and private sectors, including the City of Buffalo, block clubs and other not-for-profit organizations, GGB supports residents as they work to revitalize neighborhoods and build quality of life; community gardens beautify and strengthen neighborhoods, enable the productive reuse of vacant land, and improve the overall quality of life for residents.

GGB functions largely as the liaison organization between the City of Buffalo administration and our city’s enthusiastic community gardeners – the only organization that exists for this purpose. Primarily, GGB assists citizens with access to land for gardening and indemnifies the properties, enabling gardeners to take on the challenges of establishing and maintaining the gardens without the added burden of liability for gardeners and visitors. In addition, GGB assists gardeners’ efforts through material support, including the distribution of soil, mulch, plants, seeds, bulbs, tools and other supplies. GGB also provides community gardeners opportunities for education and training on horticulture and sustainable gardening techniques.

Grassroots Gardens of Buffalo is an equal opportunity employer.

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